PMC People
HR for UK schools and businesses: everything from a job advert to a leaver’s last payslip, in one system that runs on your own server.
What it covers
Each part works on its own and feeds the others, so a new starter’s details are typed in once.
Staff records
Job history, departments, line managers and leavers. Staff see their own record and ask for changes, and HR approves them.
Annual leave
Requests with half days, line manager approval, pro-rata entitlements, UK bank holidays, a team calendar and year-end carry over.
Sickness absence
Self-certificates, fit notes, return-to-work interviews, Bradford factor triggers and long-term absence reminders.
Single central record
Every pre-appointment check KCSIE asks for, for staff, supply, volunteers and governors, with gaps highlighted and a printable record for inspection.
Recruitment
A careers page, online applications, shortlisting with scoring, references by email and hiring straight into a new staff record.
Onboarding
Checklists for HR, line managers, IT and payroll, and a welcome page where new starters give their details and sign their contract.
Casework
Disciplinary, grievance, capability and allegations, following the ACAS Code, with meetings, evidence, letters, appeals and warning expiry.
Reviews
Probation reviews, appraisal cycles with objectives and sign-off, and teacher pay recommendations.
Payroll export
A monthly pack of starters, leavers, changes and pay inputs for your payroll provider, with payslips published to staff.
School Workforce Census
The DfE census file built from your records, with checks before you send it.
Training
Required training by role or department, renewals, certificates, a training matrix and reminders.
Data protection
A retention schedule, legal holds, subject access requests with deadlines and a one-click export of everything held about a person.
Looked after for you
- Encrypted and audited
- NI numbers and bank details are encrypted, two-step verification is required for HR, payroll and admin, and every change goes in a tamper-evident audit log.
- Backups that are tested
- Encrypted backups every night, a test restore every week, and an optional second copy on your NAS.
- Roles that fit a school
- Employee, line manager, head of department, HR, payroll, designated safeguarding lead and admin, each seeing only what they should.
- Microsoft 365
- Sign in with school Microsoft accounts, with emails sent from your own mailbox. Works with PMC Visitor for staff photos on ID badges.
Coming next: multi-academy trusts
Several schools in one installation, with trust-wide reporting.